Privacy Policy, Terms of Uses
Privacy Policy
This Privacy Policy explains how Link Tree Corporate Services Pte Ltd (“we”, “our”, “us”) collects, uses, shares, and protects personal information when you use our beecruit.ai Application (the “App”). This App is designed to help HR teams manage job posts, applicant pipelines, and communication with candidates.
1. Information We Collect
To operate, provide, and improve our Human Resource Management Application (the “App”), we must collect and process certain information from both HR team members and candidates. The scope and type of data we collect depends on how you use the App, which features you activate, and the permissions you grant. Without some of this information, we may be unable to deliver core functionality such as account creation, recruitment tracking, or secure communication.
1.1. Information You Provide
When you create an account, you provide us with basic details such as your name, work email address, and password. HR team users may also add information like job title, organizational role, or profile photo. Candidates supply their own data through resumes, job applications, or forms submitted via the App, which may include personal details (e.g., name, address, phone number, email), employment history, education, skills, and application status.
You may also provide additional information voluntarily, such as profile updates, uploaded documents, or participation in surveys and assessments. Communications you exchange with us through support channels (such as emails or chat messages) also form part of this category.
1.2. Information Generated Through Use of the App
When you interact with the App, we automatically collect certain usage and activity information. This includes details about how you use features (such as job posting tools, candidate pipelines, or in-App messaging), log data about your sessions (time, frequency, and duration of activity), and performance diagnostics such as crash reports and error logs. Messages exchanged between HR staff and candidates are stored only as necessary to provide services, subject to applicable retention rules and end-to-end security safeguards.
1.3. Device and Technical Information
We gather device and connection-specific information whenever you install, access, or use the App. This includes hardware model, operating system, app version, IP address, device identifiers, browser type, language, time zone, and network information (such as mobile operator or ISP). We may also collect telemetry on device operations (e.g., performance, signal strength, battery usage) to improve reliability and security.
1.4. Candidate and Communication Records
The App is designed to facilitate recruitment workflows and communication. Accordingly, we collect and maintain records of candidate applications, interview notes, evaluation outcomes, and communication threads between HR staff and applicants. These records help teams collaborate effectively and ensure a consistent, transparent recruitment process.
1.5. Information from Others
We may receive personal data about you from third parties. For example, an employer may upload candidate CVs into the App; HR staff may sync their calendars or contact lists, which provides us with related information such as meeting details, attendees, or candidate contact info; or integrated partners (such as applicant tracking systems or job boards) may provide us with job application data. When such data is imported, we treat it with the same level of protection as information collected directly from you.
1.6. Location and Cookies
If you enable location-based features, we may collect and process precise or approximate location data (e.g., using GPS or IP address). This supports functionality such as matching candidates by location or improving security diagnostics. We also use cookies and similar technologies to operate web-based access, remember your preferences, and analyze usage trends, in line with applicable laws and your device settings.
2. How We Use Information
We use the information we collect to operate, provide, and continually improve the Human Resource Management Application (the “App”). How your data is used depends on whether you are an HR team member or a candidate, which features you activate, and the choices you make in your settings. Our primary purposes include recruitment management, secure communication, legal compliance, and service enhancement.
2.1. To Provide and Operate the Service
We use personal and technical information to deliver the core functions of the App. This includes enabling HR teams to create job postings, manage candidate pipelines, track recruitment progress, and facilitate secure communication between candidates and recruiters. Without this information, we would not be able to provide essential features such as account creation, application tracking, or messaging.
2.2. To Improve and Personalize the Experience
We analyze usage data, device information, and interaction logs to understand how the App is used, diagnose issues, and enhance functionality. This allows us to troubleshoot errors, ensure reliability, and introduce new features that meet the evolving needs of both HR professionals and candidates. Where appropriate, we may use aggregated insights and automated systems to personalize recommendations (for example, job matches or workflow suggestions), always in accordance with applicable laws and user preferences.
2.3. To Ensure Safety, Security, and Integrity
Protecting our users and safeguarding data is fundamental. We process information to authenticate accounts, detect suspicious or fraudulent activity, and prevent misuse of candidate data. This may include monitoring system logs, verifying identities, and investigating reports of misconduct. These activities are necessary to uphold the integrity of recruitment processes, protect sensitive candidate data, and comply with workplace and data protection standards.
2.4. To Support Legal and Regulatory Compliance
We may use and retain information where required to meet obligations under labor, employment, or data protection laws. This includes verifying candidate eligibility, maintaining accurate recruitment records, and responding to lawful requests from regulators or authorities.
2.5. To Communicate with You
We use your information to provide updates about the App, respond to inquiries, and deliver customer support. HR teams and candidates may also receive important notifications related to job applications, interview scheduling, or account activity. You can manage non-essential communication preferences in your account settings, but you cannot opt out of messages that are strictly service-related, such as legal notices or security alerts.
2.6. To Conduct Research and Service Development
We use anonymized or aggregated data to conduct internal research, assess recruitment trends, and evaluate new features. These insights help us refine the App, improve user experience, and ensure our platform remains effective and relevant for HR operations.
2.7. With Your Consent
Where required by law or for optional features, we will seek your explicit consent before using your data for additional purposes, such as advanced analytics, candidate experience surveys, or integration with third-party recruitment services. You may withdraw your consent at any time through the App’s settings.
3. Sharing of Information
We share information in ways that are necessary to operate the Human Resource Management Application (the “App”), support recruitment processes, and comply with our legal and contractual obligations. The scope of sharing depends on your role (HR team user or candidate), the features you use, and the settings or permissions you select.
3.1. Sharing with HR Staff and Employers
Candidate information — such as resumes, applications, interview notes, and communication records — is made available to authorized HR team members and the employer who manages the recruitment process. This ensures that the hiring team can evaluate applications, collaborate internally, and communicate with candidates in a consistent and transparent manner.
3.2. Sharing with Third-Party Service Providers
We rely on carefully selected service providers to deliver, secure, and enhance the App. These include providers of cloud hosting, data storage, analytics, communication platforms, payment processors (if applicable), and customer support tools. These providers may process personal data strictly on our behalf and only under contractual obligations that require them to follow our instructions, implement appropriate safeguards, and refrain from using the data for their own purposes.
3.3. Sharing with Integrated or Linked Services
When you choose to connect the App with third-party services (for example, calendar integrations, job boards, or messaging tools), those services may receive information necessary to enable the integration. The use of such data is governed by the third-party’s own terms and privacy policies, which you should review before activating integrations.
3.4. Sharing with Regulators and Legal Authorities
We may disclose personal data when required to comply with applicable laws, labor regulations, or lawful requests from public authorities. This includes responding to subpoenas, court orders, or regulatory audits, as well as cooperating with government investigations or proceedings. In such cases, we will limit disclosures to what is legally necessary and, where appropriate, attempt to notify affected users unless prohibited by law.
3.5. Sharing with Your Consent
In certain situations, we may share your data for purposes not covered above, but only when you have given your explicit consent. For example, you may authorize us to share candidate information with external recruitment agencies, background check providers, or other partners who assist in the hiring process.
3.6. Responsibility of Users
Please note that HR team members and employers who use the App may download, copy, or reshare candidate information outside of the platform. We expect all users to handle such data responsibly and in compliance with applicable labor and privacy laws.
4. Your Rights and Obligations
We believe that users — whether HR professionals or candidates — should have control over their personal data. This section explains your rights under applicable data protection laws, as well as the obligations you must respect when using the App.
4.1. Your Rights
Access and Portability. You may request access to the personal data we hold about you. Where applicable, we will also provide you with a copy of your data in a structured, machine-readable format, enabling portability to another service.
Correction and Updates. You may review and update your account details, such as contact information, login credentials, or application data, at any time through your account settings. If any information we hold is inaccurate or incomplete, you have the right to request correction.
Deletion (“Right to be Forgotten”). You may request the deletion of your account or specific personal data when it is no longer necessary for the purposes outlined in this Policy, when you withdraw consent, or when required by law. Please note that some data may remain in backup archives for a limited time or may be retained where necessary for compliance with legal obligations, dispute resolution, or fraud prevention.
Restriction and Objection. You may ask us to restrict processing of your data in certain circumstances (for example, while we verify accuracy or handle an objection). You may also object to specific processing, including direct marketing or automated profiling, unless we demonstrate compelling legitimate grounds.
Withdrawal of Consent. Where processing relies on your consent (such as optional features or integrations), you may withdraw that consent at any time. Withdrawal will not affect processing already carried out but may limit your ability to use certain features.
Regulatory Rights. Depending on your jurisdiction (e.g., EU/UK GDPR, California CCPA, Singapore PDPA), you may have additional rights, including the right to lodge a complaint with your supervisory authority if you believe your data rights have been violated.
Data Retention
We retain personal data only for as long as necessary to deliver the App, fulfill legitimate business purposes, or comply with legal obligations. Retention periods depend on the type of data:
Candidate applications and recruitment records are typically retained for a defined period (e.g., 12–24 months) unless extended by consent or required by law.
HR user account data is retained while the account remains active.
Technical logs and diagnostic data are retained for shorter periods unless needed for troubleshooting, fraud detection, or security monitoring.
Aggregated or de-identified data may be retained indefinitely for analytics and research.
When you close your account, we will remove or anonymize your personal data within a reasonable timeframe, subject to legal, regulatory, or contractual retention requirements.
4.2. Your Obligations
As a user of the App, you agree to handle personal data responsibly and in compliance with applicable labor, employment, and data protection laws. Specifically, you must:
Use candidate and HR data solely for lawful recruitment and internal communication purposes.
Not disclose, reshare, or export personal data outside the App without proper authorization or legal basis.
Keep login credentials secure and notify us immediately of unauthorized access.
Respect candidates’ privacy rights, including their right to access, correction, and deletion of data.
Failure to comply with these obligations may result in suspension or termination of your account, as well as legal liability under applicable laws.
5. Our Rights and Obligations
We may access, preserve, and share personal information collected through the App when we have a good-faith belief that doing so is necessary to protect the integrity of the platform, comply with the law, or safeguard the rights and safety of our users and company.
5.1. Compliance with Law and Legal Process
We may disclose information where required by applicable law, regulation, legal process, or government request. This includes responding to subpoenas, court orders, regulatory audits, or lawful investigations. We will only share data to the extent necessary and, where permitted, notify affected users unless prohibited by law.
5.2. Enforcement of Terms and Policies
We may use or share information to enforce our Terms & Conditions and other applicable policies. This may involve investigating suspected breaches, preventing misuse of candidate data, and addressing fraudulent or unauthorized activities. Violations may result in account suspension, termination, or referral to relevant authorities.
5.3. Security, Fraud Prevention, and Risk Management
We implement security safeguards designed to protect your data and monitor the App for potential vulnerabilities, abuse, or attacks. We may process and share information to detect, investigate, and prevent security incidents, fraudulent activities, or other threats to the rights, property, and safety of users, candidates, employers, or the company. While we employ encryption, monitoring, and role-based access controls, no system can guarantee absolute security.
5.4. Protection of Rights, Property, and Safety
We may access or share information when necessary to protect against harm, including imminent physical danger, unlawful conduct, or threats to personal safety. This extends to safeguarding candidates, HR users, and other stakeholders in the recruitment ecosystem.
5.5. Cross-Border Data Transfers
Given the global nature of digital services, your information may be stored, processed, or transferred to servers located outside of your home country, including in jurisdictions that may not provide the same level of data protection as your own. We rely on legally recognized mechanisms such as Standard Contractual Clauses, adequacy decisions, or user consent to ensure compliance with international data transfer requirements.
5.6. Assignment, Change of Control, and Business Transactions
If our company undergoes a merger, acquisition, restructuring, bankruptcy, or sale of assets, your data may be transferred to successor entities or new owners as part of the transaction. Any such transfer will comply with applicable data protection laws, and your personal information will remain subject to the commitments set forth in this Privacy Policy unless you consent otherwise.
5.7. Lawful Bases for Processing
We only process personal data where a valid legal basis exists. Depending on the context, this may include:
Performance of a contract: where processing is necessary to deliver recruitment services or fulfill agreements with you.
Legitimate interests: where processing is required for purposes such as improving the App, securing the platform, or managing business operations, provided such interests do not override your rights.
Compliance with legal obligations: where processing is required by law.
Consent: where you have provided explicit consent for specific features or uses, which you may withdraw at any time.
Terms of Use
By accessing or using this Application (“App”), you agree to comply with and be bound by these Terms of Use (“Terms”). If you do not agree, you must not use the App. These Terms apply to all authorized users, including HR staff, employers, and candidates.
1. Eligibility
Use of the App is restricted to individuals who are at least 18 years of age. If you are accessing the App on behalf of your employer, you confirm that you are duly authorized to do so and that your use will comply with all applicable company policies and legal requirements.
2. Account Responsibilities
When creating an account, you must provide accurate, complete, and current information. You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. If you become aware of any unauthorized use or security breach, you must notify us immediately. Failure to do so may result in the suspension or termination of your access.
3. Acceptable Use
The App is intended solely for lawful recruitment and candidate management purposes. You must not use it to post false or misleading job advertisements, process candidate information for purposes unrelated to recruitment, or engage in conduct that could harm candidates, employers, or the integrity of the platform. You are prohibited from attempting to reverse engineer, hack, or disrupt the App’s operation, as well as from using it in any way that violates applicable labor or data protection laws.
4. User Content
Candidates retain ownership of their CVs, personal information, and related content submitted through the App. Employers and HR teams are granted a limited license to process such data strictly for recruitment purposes, and only in compliance with applicable laws. Any content uploaded by users, including job postings and communications, must not infringe the rights of others or violate ethical or legal standards.
5. Communication with Candidates
The App facilitates communication between HR staff and candidates. Users agree to engage in such communication respectfully and lawfully, refraining from harassment, discrimination, or any other form of inappropriate conduct. To protect the integrity of interactions, we reserve the right to monitor communications where necessary for compliance, quality assurance, or security.
6. Subscriptions and Payments
Where applicable, subscription fees, billing cycles, renewal terms, and refund policies are outlined in your selected service plan. Payment obligations must be honored in accordance with those terms. Accounts with overdue payments may be suspended until the balance is settled.
7. Termination
We reserve the right to suspend or terminate accounts that violate these Terms, breach applicable laws, or pose risks to the security and stability of the App. Users may also terminate their accounts at any time by following the account closure process available in the App. Certain provisions of these Terms, such as those relating to confidentiality, liability, and indemnification, will survive termination.
8. Limitation of Liability
The App and its services are provided on an “as is” and “as available” basis without warranties of any kind, either express or implied. To the maximum extent permitted by law, we disclaim all liability for any indirect, incidental, special, or consequential damages, including but not limited to loss of data, revenue, or business opportunities. Our total liability under these Terms shall not exceed the fees, if any, paid by you during the twelve (12) months preceding the claim.
9. Indemnification
You agree to indemnify and hold harmless Link Tree Corporate Services Pte Ltd, together with its affiliates, officers, employees, and partners, from and against any claims, damages, liabilities, costs, or expenses arising from your misuse of the App, your breach of these Terms, or your infringement of third-party rights.
10. Governing Law and Dispute Resolution
These Terms are governed by the laws of Singapore without regard to conflict of law principles. Any disputes arising out of or in connection with these Terms shall be resolved through the courts of Singapore unless otherwise required by applicable law. By using the App, you agree to submit to the jurisdiction of such courts or tribunals.
Updates To Our Policy
We may update or amend this Privacy Policy and related Terms from time to time to reflect changes in our practices, legal requirements, or the features of the App. When we make material changes, we will update the “Last Updated” date at the top of this document and provide notice in a manner appropriate to the circumstances.
Depending on the nature of the changes, this notice may include in-App notifications, emails, or device alerts. We encourage you to review this Policy periodically to stay informed about how we collect, use, and protect your information.
Your continued use of the App after the effective date of an updated version constitutes acceptance of the revised Policy. If you do not agree to the changes, you should discontinue use of the App and, where applicable, delete your account.
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